Office Administrator job description

This Office Administrator job description template is optimized to help you attract and hire qualified office administrators capable of leading your business and promote its growth.

Office Administrator Responsibilities include

Supervising administrative staff.
Dividing staff responsibilities to ensure excellent performance.
Stocking and maintaining office supplies and ordering for the same when necessary.
Regulating office activities and progress to secure efficiency and compliance with company policies.

Job brief of an Office Administrator

We are looking for a reliable Office Administrator who will be in charge of the organization and efficiency of daily office operations. The tasks of the office administrator will include bookkeeping and supervising office assistants. The ideal candidate should be able to prioritize and work with little supervision. They will be self- motivated, trustworthy with leadership qualities.

Your role as the Office Administrator

Manage and coordinate all office activities and operations to secure efficiency and compliance with the company policies.
Should support budgeting and bookkeeping procedures.
Manage agendas/travel arrangements/appointments etc. for the upper management.
Supervise administrative staff and assign relevant duties among the individuals to ensure performance.
Create and update records and databases with the personnel, financial and other data.
Submit timely reports and prepare presentations/proposals as assigned.
Manage phone calls and emails, letters, packages etc.
Assist colleagues whenever necessary.
Track stock and availability of office supplies and place orders as and when necessary.

Requirements for the job role of an Office Administrator

Proven practical experience as an office administrator, office assistant or related role.
High school diploma.
Excellent organizational skills.
Expertise in office management software like ERP.
Must have leadership qualities.
Proficiency in MS Office suite.
Outstanding communication and interpersonal skills.
Familiarity with various office management procedures and basic accounting principles.
Graduate or postgraduate degree in office administration or relevant field is preferred.
Qualifications in secretarial studies will be an added advantage.