Office Assistant job description

This job description sample for an Office Assistant is optimized for use in attracting experienced candidates capable of leading your business and promote its growth.

Responsibilities of an Office Assistant should include the following

Sorting and distributing communications on time
Organizing the office and assisting associates in optimizing processes
Using “back-office” computer systems; ERP software

Job brief of an Office Assistant

We are looking for a competent candidate for the job role of Office Assistant. The individual should be able to help with the organization and undertaking the everyday administrative operations of the company.

Role of an office assistant

The ideal candidate should be a hard-working professional who is capable of undertaking a variety of office support tasks and the one who can work diligently under pressure. He/she should be comfortable working with a high degree of attention to detail and discretion. Should be able to incorporate new and effective ways to achieve better results.

What will you do?

Organize office
Respond to requests or issues
Assist associates in ways that optimize procedures
Coordinate with other departments for ensuring compliance with established policies of the company
Monitor the level of supplies
Sort and distribute communications
Schedule and plan meetings, appointments
Create and update records ensuring complete accuracy and validity of information
Perform receptionist duties whenever required
Maintain trusting relationships with colleagues, suppliers and customers
Handle shortage of supplies
Resolve office-related malfunctions

What do we require?

Experience in any of the following roles, that is, back-office assistant, office assistant, virtual assistant or in another relevant administrative part
Excellent organizational and time management skills
Working knowledge of office equipment
Thorough understanding of office management procedures
Effective communication
Knowledge of “back-office” computer systems (ERP software)
Strong skills in MS Office
Analytical abilities
Problem-solving skills
Excellent interpersonal
Excellent communication skills in verbal as well as written English